We are hiring for Admin Assitant - Nada happinessnnAbout the CompanynNada Happiness Trading LLC is one of Oman’s leading FMCG and retail organizations, operating across wholesale, retail, and distribution channels. The company is dedicated to delivering excellence through innovative promotions, quality products, and superior customer experience. nAbout the RolenThe Admin Executive reports directly to the Admin Manager and is responsible for supporting all administrative functions across Nada Happiness Trading LLC and its divisions. This includes local purchase coordination, uniform management, office stationery, vehicle management, hotel bookings, accommodation arrangements, and liaison with maintenance and accounts teams. The role ensures timely execution of administrative tasks, compliance with company policies, and support for employees’ operational needs. nKey Responsibilities & Duties:nLocal Purchase & Accounts Coordinationn•tPrepare Local Purchase Orders (LPOs) for all local purchase invoices. n•tSubmit LPOs and supporting documents to the Accounts Department for processing. n•tTrack approval workflows and follow up with vendors and internal departments. nnUniform & Staff Supplies Managementn•tManage uniform storage and distribution across all company outlets. n•tMaintain records of issued uniforms and plan for future requirements. n•tAssist in procurement of other administrative items such as office stationery. nnVehicle & Transportation Supportn•tMaintain the company vehicle tracker and ensure proper utilization records. n•tIssue and monitor fuel cards for employees. n•tCoordinate vehicle services, repairs, and maintenance with vendors. n•tArrange rent-a-car services for employees when required. n•tSettle service bills and related expenses in coordination with accounts. nnHotel Bookings & Accommodationn•tArrange hotel bookings for new joiners, visitors, and company guests as per policy. n•tCoordinate employee accommodations, ensuring proper room allocation, safety, and hygiene. n•tLiaise with HR and concerned departments for smooth onboarding of new employees and guests. nnMedical & SIM Card Managementn•tAssist in settlement of hospital bills and coordination with medical providers. n•tManage corporate SIM card issuance, activation, and related follow-ups. nnMaintenance Coordinationn•tWork closely with the maintenance team for office, warehouse, and equipment upkeep. n•tFollow up on maintenance requests, service schedules, and vendor performance. n•tEnsure timely resolution of maintenance issues and reporting to Admin Manager. nnReporting & Compliancen•tMaintain records of LPOs, invoices, uniform issuance, vehicle maintenance, and accommodation bookings. n•tPrepare periodic reports on administrative activities for review by the Admin Manager. n•tEnsure compliance with company policies, SOPs, and administrative procedures. nnQualifications:n•tBachelor’s degree in Business Administration, Management, or related field (preferred). n•t2–4 years of experience in administrative support or office operations (preferably in FMCG, retail, or logistics). n•tProficiency in Microsoft Office (Excel, Word, Outlook). n•tExperience in procurement, vehicle management, and vendor coordination is preferred. n•tStrong organizational, multitasking, and communication skills. nCompetencies:n•tAdministrative Support & Coordinationn•tProcurement & Accounts Liaisonn•tVehicle Fleet & Fuel Managementn•tUniform & Staff Supplies Managementn•tHotel & Accommodation Coordinationn•tMaintenance Follow-Upn•tDocumentation & Reportingn•tCommunication & Problem-Solving Skillsn•tCompliance & Process Adherence