مطلوب مساعد إداري لدى كنتك العالمية للتوظيف في الدوحة Administrative Assistant About the job Job Title: Admin Assistant Qualification :Higher Secondary level of general education supplemented with training on computers .Experience :Minimum of 5 years project document control experience, preferably in the Oil and Gas industry
.Training on records management and automated systems is considered an advantage
.Adequate written and verbal communication skills in English . Primary Duties and Responsibilitie s:Provide assistance to Senior Document Controllers, Project Document Controllers (PDC), and Senior Admin Assistant (DOC) in all project document control activitie
s.Assist PDCs with quality checks on deliverables received from Contractors and distribute them to the Project Task Force based on the approved Document Distribution Matrix (DDM
).Help PDCs develop a consolidated DDM from the approved Deliverable Register (EDR/MDR
).Generate weekly reports including Look Ahead, Internal, External, Overdue, Outstanding, and Exceptional Reports as required by PDC
s.Assist PDCs in generating External Transmittals and coordinate with respective Senior Project Engineers (SPEs) for signatures on Transmittals and stamped documents. Scan and organize the documents for final issuance by the PDC
s.Maintain hard copies of Contractor’s Transmittals and QP External Transmittals as per the approved filing system in compliance with QMS requirement
s.Assist PDCs during Project Dossier Review and support the archival and disposal of completed project documents and transmittal
s.Provide support to the Supervisor in Qatari Development program s. Additional Specific Requiremen ts:Expedite purchase orders (PO
s).Manage and coordinate with vendors and suppliers to ensure timely delivery of PO items and materia
ls.Resolve bottlenecks in the logistics process and ensure the delivery of quality and correct ite
ms.Handle and prevent non-compliance deliveri
es.Establish and maintain effective communication with logistics stakeholde
rs.Coordinate with freight forwarders and courier partners to maintain smooth and uninterrupted expediting activiti
es.Track and achieve relevant KP
Is.Monitor top vendors’ delivery performan
ce.Liaise with government bodies on logistics matte
rs.Handle shutdown-related and critical material requiremen
ts.Prepare detailed reports related to expediting and delivery performan ce. لمشاهدة جميع الوظائف الشاغرة على ثريدز اضغط شارك الوظيفة