#### Job Overview:
The Admin Executive is responsible for providing administrative support to ensure efficient office operations. This role involves a wide variety of tasks including handling correspondence, managing schedules, maintaining office supplies, assisting in project management, and performing general office duties. #### Key Responsibilities:
1. **Office Management:** - Oversee daily office operations and ensure everything runs smoothly. - Manage office supplies and place orders for replenishments. - Maintain and organize filing systems, both physical and digital. - Coordinate office maintenance and ensure the office environment is clean and organized. 2. **Scheduling & Calendar Management:** - Coordinate appointments, meetings, and travel arrangements for management or team members. - Manage and update calendars, ensuring there are no conflicts or missed appointments. - Arrange internal and external meetings, preparing agendas, and taking meeting minutes. 3. **Communication & Correspondence:** - Handle incoming calls, emails, and other communications, directing them to the appropriate parties. - Draft and proofread emails, reports, and other correspondence. - Act as a point of contact for both internal and external stakeholders. 4. **Document Management:** - Prepare, review, and process important company documents such as invoices, contracts, and reports. - Maintain confidentiality and organize sensitive information. 5. **Support to Senior Management:** - Assist senior management with administrative tasks like preparing presentations, reports, and spreadsheets. - Help with project management and coordination, ensuring deadlines are met. 6. **Human Resources Support:** - Assist with employee onboarding and offboarding processes. - Manage employee attendance and leave records. - Coordinate training sessions and team-building activities. 7. **Financial Administration:** - Handle petty cash, track expenses, and assist in budget preparations. - Process invoices and coordinate payments. 8. **Event Coordination:** - Organize internal and external events such as conferences, seminars, team meetings, and client visits. 9. **Record Keeping & Reporting:** - Maintain and manage company databases. - Prepare reports for management on office activities, resources, and performance. 10. **Compliance & Regulations:** - Ensure adherence to company policies and legal compliance in all administrative matters. - Assist in maintaining health and safety standards. Please contact and send your CV on +971559760881 *FEMALE APPLICATIONS ONLY*