وظائف عمل لدى شركة كوكاكولا في نيروبي، كينيا Executive Assistant
About the job Position Overview We are seeking an Administrative Assistant to join our team. In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality What You’ll Do For Us Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.
Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.
Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
Performs general clerical duties including but not limited to scanning, copying, faxing, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements.
Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally. Performs other duties as required and/or assigned.
Communicate effectively with senior executives and teams across various levels of management locally and internationally through telephone/videoconferencing or at the office.
Compose, produce, edit and proof-reads and distributes correspondence, presentations and reports.
Manage the administration of budgets
Work with the team to report on budgets
Coordinate adhoc projects for the Leadership Team members
Assist with the onboarding of new associates by ensuring that all the necessary tools and resources are available for the associate on the first day (PC, Phone, Software, Desk etc.)
Ensure that when an associate leave the organization that all the necessary offboarding requests have been generated and the separation checklist has been handed to HR
Assist with creating PO’s and then following up to ensure PO’s have been paid What We Can Do For You 7+ years’ experience in an Executive Assistant role
Secretarial or Business College Diploma
Advanced knowledge of MS Word, Powerpoint and Excel
Demonstrated ability to provide proactive quality administrative assistance
Fluent in English
Cross functionally work experience Skills Group Problem Solving; Microsoft Office; SAP Accounting Software; Billing; Purchase Orders; Communication; Invoices; Databasing; Accounts Receivable (AR); Teamwork; Billing Software; Confidentiality Annual Incentive Reference Value Percentage:10 Annual Incentive reference value is a market-based competitive value for your role. It falls in the middle of the range for your role, indicating performance at target. تابع للوظائف على لمشاهدة جميع الوظائف الشاغرة على ثريدز اضغط شارك أصدقائك الخبر